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(Approved by the Executive Director of Health Sciences Administration by authority of Executive Order No. 1)
1. General Information
The University of Washington is committed to creating, maintaining, and promoting a safe and healthful environment for all associated individuals including students, faculty, staff employees, hospital patients, and visitors. A critical component of the University’s environmental health and safety commitment is ensuring personnel is aware of and knows how to properly respond to all hazards of the workplace, including chemical hazards, using practices such as those described in this Chemical Hazard Communication (HazCom) Program.
2. Scope
In order to comply with state regulations and protect employees, this policy statement concerning the Chemical HazCom Program has been established for the University. All campuses, colleges, schools, and administrative offices, including UW Medicine, are incorporated within this program. This applies to all University employees at all University locations including UW Bothell, UW Seattle, and UW Tacoma, all other University owned property, University leased space, and temporary field locations and field trips that are under the control of University operations and staff.
3. UW Compliance Responsibility
It is University policy that each dean, director, department chair, and supervisor is responsible for the health and safety performance in each respective unit. This responsibility can neither be transferred nor delegated.
A. Environmental Health and Safety
The Environmental Health and Safety Department (EH&S) is responsible for developing University wide chemical hazard communication policies, procedures, and supporting information. Program requirements are described in the HazCom Program Guidance Manual on the EH&S website. EH&S maintains the necessary centralized documentation, including compiled chemical inventories linked to Material Safety Data Sheets (MSDSs). EH&S also provides technical assistance to departments in establishing procedures and conducting activities to comply with the Chemical HazCom Program.
B. Departmental and Operational Unit Supervisors
Departments and/or operational units must either follow the compliance procedures in this policy statement and the supporting Chemical HazCom Program Guidance Manual on the EH&S website, or document in writing the unit’s own methods for meeting the requirements of the Chemical HazCom Program and have them approved by EH&S. Responsible individuals through first-level supervisors in departmental and operational units are responsible for implementing the required activities within their units, as described in the compliance guide. Critical components of the program include:
- Identifying and listing hazardous chemicals in use by employees;
- Ensuring chemical containers are labeled;
- Ensuring employees have access to MSDSs;
- Informing and training employees; and
- Maintaining documentation.
C. Contracting with Non-UW Employers for Onsite Work (Capital Projects Office, Facilities Services, UW Information Technology, and Others)
The Capital Projects Office, Facilities Services, and other University units purchasing work or services from non-UW employers must advise the employers (such as contractors performing work on University work sites) of any ongoing University operations which cannot be stopped or remediated and which may expose the contracted employees to hazards.
Non-UW employers (contractors) shall be informed that they must advise the University contracting official of any chemical or physical hazards from the work they are to perform that could affect University staff, students, and visitors. Contact EH&S about the potential risks that could be associated with these hazards. Additional precautions need to be taken if the contractor is going to be doing “hot” work such as welding or torch cutting where there are adjacent, University occupied properties which will require additional time for notification and coordination to ensure adequate protective measures are in place.
4. Compliance Requirements
Procedures for complying with the University’s Chemical HazCom Program are described on the EH&S website. This policy statement and the related procedures comply with requirements in WAC 296-800-170 regarding HazCom in general work areas; Chapter 296-828 WAC regarding HazCom requirements in chemical laboratory areas; and Chapter 296-839 WAC concerning HazCom requirements for chemicals provided to off-site, non-University entities.
5. Additional Information
Questions regarding the Chemical HazCom Program should be directed to EH&S.
Various manuals, brochures, and other documents in support of the Chemical HazCom Program are available on the EH&S website.
June 1986; July 13, 2010.